LWSSC Benefit Shoot Checklist
Have you organized a committee and are they influential and diversified?
Have you dedicated people to aid in sponsorships and team recruitment?
What are your goals for the shoot? i.e. large turnout, money…
Is this a team or individual event?
What are your plans for inclement weather? Reschedule, keep shooting, make up the next week…
How many shooters are expected?
What is the time frame projected?
Starting times, number of rotations, meals, etc.
What difficulty would you prefer the course to be set?
Do you have volunteers for the day committed?
Registration, Side Events, Cooking, Trappers, Posting Scores…
Will you be providing meals?
If yes, breakfast, lunch, and/or dinner?
If yes, will it be catered by outside establishments or LWSSC?
i. If LWSSC, how many meals will you need?
ii. If catered, what supplies will the caters need?
iii. If catered will you make arrangements or will LWSSC need to?
Do you want additional items too? bottled water, fruit…
Will you be providing shells?
If yes, will you be ordering shells direct or through LWSSC?
i. If LWSSC how many will you need? For safety reason only one gauge may be provided by LWSSC.
We have one restroom will you want portalets?
If yes, will you make arrangements or will LWSSC?
If yes, will you want them at the pavilion and/or course/
If yes, how many?
Would LWSSC need to reserve any carts for your committee, volunteers…?
If yes, how many?
Will you need to be renting any additional carts?
If yes, how many?
Will you need any additional rentals items? Tents, chairs, fans…
Will you be providing any side games?
If yes, will it be a warm-up, flurry, make-a-break, longbird, 5-stand, wobble trap…
Do you need anything for the awards ceremony?
Will you aid in cleanup in the case of additional rubbish?
Will there be any other activities before/during/after the tournament such as a silent auction?
Will consumption of alcohol be permitted after shooting is completed? All shooting must be completed or persons must be available to enforce the rule of no alcohol and shooting.
Will there be anything that requires setup prior to the day of the event? Signage, tents…
Who will be responsible for this, LWSSC or you?
Have you prepared a thank you letter? Sponsors want to see photos of their Signs
If planning to make this an annual event, make sure to make notes as you go. It is difficult to remember what needed to be changed one year later.